Privacy Policy
The Show Register LLP has created this privacy statement in order to demonstrate our firm commitment to the privacy of the details that you provide us when using this web site ("Site"). When you use the Site, you are consenting to the practices set forth in this Privacy Policy.
The Show Register (www.theshowregister.com) is committed to respecting the privacy of its users. However, we do collect and use various bits of information about you through your use of this website, and this policy sets out the basis on which your personal data will be collected, stored and processed. The Show Register LLP complies with and is registered under the Data Protection Act 1998 in the United Kingdom. The data collector for this website is The Show Register LLP, with its registered office at 2nd Floor, Luther Bouch House, 126 High Street, Uxbridge UB8 1JT. Please note that this policy only addresses our activities, and other sites to which this website links may have their own privacy policies and practices, which we do not control.
1. Collection
We shall ask you to supply personal information (data) to us in the following circumstances:
(a) when you wish to become a registered user of this website (www.theshowregister.com) and/or
(b) when you wish to buy or utilise any of our products or services.
2. Information
The personal data that we shall ask you to supply shall include the following:
(a) your name, address, and email address; and
(b) your postcode, mobile and telephone number; and
(c) (if you make purchases) your credit card or other financial or payment details; and
(d) details of any animals and associated competitors for which you have responsibility to enter events via our Event Partners.
We may also ask you to provide other personal data to us for particular purposes, such as supplying our products or services to you. In each case it will be your decision as to whether you supply us with the information in question or not.
2.1. Use of your personal information
We shall only use your personal data for the following purposes where applicable:
(a) to identify you as a registered user of our website and to allow you to post messages on our forum;
(b) to provide you with products and services (which may include products and services that we supply in association with other businesses);
(c) to process any applicable payments from you;
(d) to identify the area in which you live for the purposes of enabling you to use our website function that allows you to find competitions taking place near to you;
(e) to send you information regarding our products and services with your consent;
(f) to send you information regarding the products and services of other businesses with your consent;
(g) to notify you of any changes to our Privacy Policy and our Terms and Conditions from time to time;
(h) for our own internal purposes in connection with risk control, resolving consumer disputes; and
(i) for producing statistics and other information relating to our business and the users of our website.
You may at any time revoke your consent to us contacting you for the purposes noted in (e) and (f) above by contacting us at members@theshowregister.com, or by unsubscribing from our email mailing lists by following the procedure set out in any of the relevant emails that we send you.
2.2. The Show Register and its Event Partners
Acting as an Agent for Shows and Events, The Show Register facilitates entries to competitions on behalf of the venue or Organisers that produces the event for which you purchase an entry. We refer to the venue or Organiser from whom we facilitate entries on your behalf as our "Event Partner". Your personal information is shared between The Show Register and its Event Partner for the particular event for which you are purchasing an entry in accordance with this Privacy Policy and The Show Register’s contractual relationship with its Event Partner. Your personal information is used by us to contact you by post, phone or by email when necessary in connection with transactions entered into by you on the Site.
From time to time, The Show Register or its Event Partner may contact you by phone, post or by email, with information or offers regarding upcoming events, products, services or customer surveys. If you do not wish to be contacted by The Show Register or its Event Partner about upcoming events, products, services or surveys please contact The Show Register by emailing members@theshowregister.com, or send your request by post to The Show Register, 2nd Floor, Luther Bouch House, 126 High Street, Uxbridge UB8 1JT.
2.3. General Information
Any information or statistics relating to our business that we disclose to others shall not identify you personally. We may, for example, perform statistical analyses of the behaviour of the users of our website in order to measure interest in the various areas of our site and to tell advertisers how many users of our website have seen or "clicked" their advertising banners. This information, and any other general information about our users that we share with advertisers and other partners, will not disclose personal information about you.
2.4. Disclosure of your personal information
We shall only disclose your personal data to other people in the following circumstances:
(a) to verify and process any payment instructions that you give us when you order any of our products or services;
(b) to other businesses, when we are providing products or services to you in association with those businesses (see 2.1(b) above);
(c) to prepare or send you any communications to you, or to assist us in connection with any of our administrative or business functions, or in the provision of any of our products or our services to you;
(d) to verify your credit worthiness or financial circumstances, for the purpose of making credit decisions, and in connection with fraud prevention and tracing debtors; and
(e) if we are asked to do by any legal or regulatory authority, or if we believe that it would be proper to do so in connection with any legal or regulatory matter.
Unless they are already legally bound to keep your personal data confidential, we shall enter into agreements with anyone to whom we disclose your personal data under (a), (b), (c) and (d) above obliging them to keep your personal data confidential.
2.5. Transfer of Personal Information In Event Of Sale Of The Show Register Or Its Assets
In the event that The Show Register is sold, or transferred some of its assets to another party, your personal information could be one of the transferred assets. If your personal information is transferred, use of your personal information will remain subject to this Privacy Policy. Your personal information will be passed on to a successor in interest in the event of a liquidation or administration of The Show Register.
2.6. Sale and supply
We shall comply with the following restrictions in relation to your personal information.
(a) We shall not sell your personal data to anyone else, though with your permission we may rent it for limited use or contact you by post or email on behalf of other carefully selected companies. You can switch your permission on and off on your 'My Details' page.
(b) Subject to the exception in point 2.4(e) above, we shall not supply your personal data to anyone else so that they can use it for their own purposes.
3. How We Use Financial Information
Financial information that is collected is used to authorise payment and bill you for products and services. When you make a purchase on the Site, your consent is given to provide your financial or personal information to those third parties necessary to process your transactions with us, such as credit card companies, banks and the companies that handle shipping on our behalf. This includes exchanging information with other companies and organisations for fraud protection and credit risk reduction. Except as provided above, we will not share financial information with third parties without your prior consent.
If you wish to make a payment, you will be automatically directed to our secure sever. Your payment details will be processed by our card-processing partner, Protx. We will not pass on any information to Protx other than that required to facilitate your transaction. All information supplied to Protx shall be governed by their data protection and privacy policy.
3.1. Disclosure of Your Personal Information and Financial Information in Compliance with Laws
You should be aware that we may release your personal information or financial information when we believe it is necessary to comply with laws or regulations, to assist law enforcement, to enforce the terms under which you transacted with The Show Register, or to protect the rights, property or safety of The Show Register, users of the Site or others.
4. Security of your personal information
We shall take steps to ensure that your personal data is kept reasonably secure whilst it is in our possession, and your credit card details will only be stored and transmitted by us in an encrypted form.
You are responsible for the security of your login ID and password. Make sure you keep it in a safe place and do not share it with others. Always remember to log out after your session ends, to ensure that others cannot access your private personal information. You should take this precaution even if you are not using a public computer, such as at a library or internet café, but even when using your private computer in your home.
We are not responsible for the privacy practices or content of any such linked site and hereby expressly disclaim all responsibility and liability that may arise therefrom.
4.1. Accessing and Updating Your Information
You are entitled to ask for a copy of any personal data that we hold about you, for which we may charge a small fee.
You can freely update all of your personal information by logging in and editing the "My Account" and "My Details" sections. If your personal information becomes inaccurate, please do update it.
5. Other information that we collect
When you visit our site we may log IP addresses, or the location of your computer on the Internet, for systems administration and troubleshooting purposes.
We may collect information about your viewing habits when you visit our website through your IP address and by using cookies and other web tools in the following ways.
5.1. IP Addresses
We use your IP address to help diagnose problems with our server and to administer the Site. Your IP address is also used to help identify you and to gather broad demographic information about you. Your IP address may also be used to assist in the detection of fraud and we may pass this information to the police.
5.2. Cookies
A "cookie" is a small electronic file that collects information when someone visits a website and which is stored by the browser on your computer's hard drive. A cookie can identify the pages that are being viewed, and this can assist us to select the pages that the viewer sees. Cookies identify your computer, not the individual user of your computer. Some cookies only exist whilst viewers are online, but "persistent" cookies - which are not session-based - remain on the viewer's computer, so that he or she can be recognised as a previous visitor when he or she next visits our website. This information allows us to collect information about a viewer's browsing habits, and this can be useful in assisting us to monitor and improve our services.
We do not store sensitive information such as account numbers or passwords in "persistent" cookies, and cookies, in themselves, do not contain enough information to identify you. You will only acquire a personal identity in relation to your browsing habits after you have formally provide us with your personal data for the purposes outlined in point 3 above. We use cookies to deliver content specific to your interests, to save your password (if you have supplied us with one) so you do not have to re-enter it each time you visit our Site, and for other purposes, such as informing you that you may have made multiple bookings for specific events on our Site. You can disable cookies or set your browser to alert you when cookies are being sent, but if you choose to do so you may not be able to access some areas of the Site.
5.3. GIF and other web tools
In addition to using cookies, we might also use GIFs and other web tools to collect information about your browsing activities. In this respect the information that is provided is similar to the information supplied by cookies, and we use it for the same purposes. Information that we automatically collect and analyse about you may include: the Internet Protocol (IP) address that you use to connect your computer to the Internet; your login, email address, and password; the computer and connection information relating to you (such as browser type and version, operating system, and platform); your purchase history; the full Uniform Resource Locators (URL) clickstream to, through, and from this website (including date and time); and any items you viewed or searched for. Any information that we acquire about you using cookies, GIFs or other web tools, or which we collect in any other way is subject to the same restrictions and conditions as any of the more formal personal data we collect about you.
NOTE. Some of the advertisements on our website may contain cookies, GIFs, or other web tools that are set by other people such as advertising agencies, or the businesses to which the advertisements in question relate. We do not have access to any information that might be collected in this way, and (if you are concerned) you should contact the advertiser for more information.
6. Amendments, cancellation, and contact us
At your request we shall make any amendments that you stipulate to the personal data that you have supplied us with. If you require it we shall also remove your name and personal data from our database. This shall be on the basis that you shall be deemed to have cancelled any contract or licence you may have had with us that the personal data in question related to, and (as we shall not have been at fault in those circumstances) you shall not be entitled to any compensation or refunds in relation to the cancellation of the applicable contract or licence.
6.1.Changes in our privacy policy
Please ensure that you review this privacy policy regularly for updates. Each time that you use the website, or provide us with information, by doing so you are accepting the practices described in this privacy policy at that time. This privacy policy was last updated on February 1st 2009.
6.2 Further Questions
Should you have any further questions or concerns about the contents of this privacy policy, how we use your personal information or your dealings with this website, please do not hesitate to contact us at members@theshowregister.com.
This Privacy Policy has been prepared to meet the requirements of the UK's Data Protection Act 1998, and that Act only relates to the collection, protection, disclosure and use of personal data belonging to living individuals. It does not relate to data regarding companies and other non-living entities, although the general principles regarding our collection and use of data is broadly the same irrespective of whether the users of our website are living individuals or not.
The Show Register LLP is a company incorporated in England and Wales under Company Number OC341954. Registered Office: 2nd Floor, Luther Bouch House, 126 High Street, Uxbridge UB8 1JT
Version 1.0 - 1st February 2009